[HIRING] Senior Fractional Executive Assistant | Remote U.S. | $65/hr

[HIRING] Senior Fractional Executive Assistant | Remote U.S. | $65/hr | ~50 hrs/month growing to 75+ | ET business hours | September 2026

I run The Reinvention Institute, a coaching and training company, and I'm hiring a senior Executive Assistant on a fractional contractor basis.

Details

• $65/hour, invoiced monthly (rate review at the 90-day mark, based on performance)
• Starting at approximately 50 hours per month as a dependable commitment, growing toward 75+
• Responsibility and hours will grow together
• Remote, U.S.-based contractor
• Work and communication happen during Eastern business hours, roughly 8:30 a.m.–5:30 p.m., Monday through Friday
• Early September 2026 start

This role is for someone who already runs an established fractional EA practice with an active client portfolio. You should have 10+ years of experience supporting senior executives, ideally in a corporate environment, and have chosen both the EA profession and the fractional model intentionally.

Role scope

Relationship management for a select group of our senior executive coaching clients and members of my business network, including proactive outreach and follow-up, cards or gifts for birthdays and important milestones, and keeping the CRM current as the work happens. Discretion is absolutely mandatory: our clients are high-profile and we work under NDAs.

You'll also manage my calendar and travel, coordinate vendors on a weekly rhythm, and own a weekly Big Three: three measurable commitments that move the business forward. We'll identify them together, and you'll be responsible for executing them and keeping them on track.

Your first major assignment will be coordinating a 14-call executive Listening Tour in September, from scheduling through follow-up.

Please note: Personal support is part of the role

This is an integrated EA position, and it includes personal support by design: meaningful logistics like medical appointments, milestone family events, and occasional coordination around named scholarship awards. It doesn't include online shopping, deliveries and returns, or home administration. If you're looking for a strictly business-only role, this isn't the right fit.

Business systems

Our business systems are established and tech-forward. This is not a build-from-zero role: the boards, briefs, workflows, and operating rhythms are already in place. You'll execute within them, maintain them, and improve them where you see gaps.

AI tools are part of the setup. You should be comfortable using them to improve your productivity — never as a substitute for your judgment, your writing, or your original work.

The workflow

The work is not batched into a single daily block — communication, requests, and follow-ups occur throughout Eastern business hours.

The monthly commitment includes regular attention to agreed channels (Teams, key email inboxes) needed to stay responsive. It does not mean continuous active work, and this is not an exclusive relationship. You manage your own day — what matters is that the clients are covered and the response standards below are met.

Our service standards:

• Client requests acknowledged within one business day
• Press inquiries acknowledged within two business hours

We do not contact clients after hours or on weekends, and we won't expect replies from you then either.

How we'll work together

Optimization is how we work, so I give consistent, direct feedback. The person who succeeds here takes the note and turns it into action and growth.

To thrive with us, you'll be fast, calm, precise—with details and with people—relationship-driven, and able to anticipate what's needed before every detail is spelled out.

Exceptional written English is essential. Our clients include Fortune 100 leaders, and client-facing communication must be polished, concise, and on point.

You should also have a genuine interest in personal development and be comfortable working inside a coaching-centered company.

Our hiring process

The process runs in stages: a three-question screening conversation with our AI assistant — I review every response — then assessments (Kolbe A and StrengthsFinder, at our expense; you'll receive copies of your results), then a live interview with me. Finalists complete a paid practical exercise with a writing component done without AI, plus reference checks — and we finish with a written contractor agreement.

To apply, email [reinventionrecruits@gmail.com](mailto:reinventionrecruits@gmail.com) — email only, please; no Reddit DMs or chat requests — with:

1. Your resume
2. A brief answer to this question: What's one way you made a principal's life measurably easier in the last 90 days?
3. Optional: current Kolbe or StrengthsFinder results, if you already have them